English Letter Writing

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English Letter Writing – Top Tips to Follow

Letters are needed for different purposes, whether it comes to requesting an action or information, describing an event or situation, expressing appreciation, declining a request, sharing important information, communication and more. Any letter should follow a proper format and abide by some important standards. Here are some important English Letter Writing tips that you should follow in order to make a great impression.

Give a proper opening and closure

Make sure that you open and close your letter in a proper way. Keep in mind that each kind of letter needs a varied opening and closure. Use a formal sentence to open a semi-formal and formal letter. Do not wish to be too friendly in tone, unless you know the individual you are addressing. Talk straight about the purpose/business of the letter, and write about why you are writing in the first place.

Start with a friendly, general paragraph

Use a general paragraph of a friendly tone. The letter that you write has a wider relationship that the context of the communication. It is important to first acknowledge the relationship before you mention the reason for writing the letter. The first paragraph can be used for a friendly introduction and it can be unrelated to your purpose of writing the letter.

Use appropriate expressions for your letter

Any English Letter Writing expert would advise you to identify why exactly you wish to write the letter. Are you trying to merely communicate, thank, complain, send an invitation, apologize, ask for help etc? You should use expressions that are suitable for the type of letter that you are writing. You have to use the words, terms, and phrases that are appropriate for your purpose, and make it easier for the recipient of your letter to understand the content.

Keep it at a specific length

Try to avoid writing less than 150 words, or more than 500 words unless absolutely necessary. Nobody has the patience to read a letter that is too long. Thus, you should make a draft of your letter first before making a final copy of it – including only those points that are absolutely necessary. If it is too long, use bulleted points to break up the content and make it easily readable. On the other hand, you should also avoid making your letter too short and omitting the important points.

Use proper spelling and grammar

Use MS Word or a similar program and turn the ‘Spelling and Grammar’ check on. You will be surprised at how easily you make mistakes while typing even commonly used words in letters, such as “faithfully” or “sincerely”. With such programs, you can easily get spelling and grammar errors highlighted and have them corrected before you finalize the letter for submission.

Do not deviate off topic

You should always stay on topic so that your letter does not include unnecessary points and make the content complicated for readers to understand. A Basic English Letter writing tip is to write a draft first so that you can make changes and make the content more compact before sending the letter.

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